Superz Perfume Kft.
- Industry
- perfume and cosmetics
- Project
- production traceability system (traceability MVP)
- Year
- 2026
WiseTraceCore
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WiseTraceCore
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A traceability system for cosmetics, skincare and food supplement manufacturers. From the raw material you receive to the batch you ship, every step is on record and can be looked up at any time. When an audit comes, the documentation is already in place.
The traceability lives in folders, spreadsheets and a few colleagues' heads.
And the search begins:
One question, and half a day is gone.
Now you need to know which finished products it went into, and who those were shipped to. For as long as you are looking, the recall is waiting too.
They know how to fill in the sheet, where the old batch is, and what that mark on it means. If they resign, they take all of it with them.
From goods receipt to shipping, it handles the steps you actually carry out. That is what sets it apart from a general warehouse program.
Starting from a finished product, you can walk the whole chain backwards:
Starting from a raw material lot, you can also see forwards where it went:
Every receipt gets its own batch number and a status: released, blocked or scrap. In production, stock is drawn from the lot you actually used, not from a pooled quantity.
A semi-finished product gets a batch number just like a finished product does.
Every critical action is recorded: who changed what, when, from what to what. The log cannot be edited and cannot be deleted, so you can still rely on it later.
Sample Cosmetics Ltd.demo data
Pick a direction, then a lot or a batch. The chain shows what the system has recorded about it.
| On paper and in Excel | In the system | |
|---|---|---|
| A batch's history | Searching folders and spreadsheets; one question takes half a day | From a finished product, the whole chain can be walked backwards |
| Who recorded it, and when | No guarantee you find out who filled it in, or whether it still exists | Every critical action records who changed what, and when |
| Keeping the knowledge | One or two people know where the old batch is and what the mark means; if they resign, it goes with them | The log only grows; an existing entry cannot be rewritten and cannot be deleted |
| A problem raw material | You have to search for which finished products it went into, and who those were shipped to | The raw material lot shows which finished product batch it went into, and who it was shipped to |
| Stock at the point of use | A pooled quantity goes down | Every receipt gets its own batch number and status; the lot actually used goes down |
Five of the screens you will use day to day: traceability, production orders, goods receipt, lot-level stock and product formulations. The layout, the menu and the colours are the same as in the application.
The full production chain of one order, from raw materials to packaging
Lavender fragrance oil
Cosmetic alcohol 96%
Plant-based fixative
Glass bottle 50 ml
Pump and cap
Lavender base (semi-finished)
Lavender face mist 50 ml
Lavender face mist 50 ml
Summary of links
Raw material receiptReleased
BEE-2026-00042 Lavender fragrance oil
Supplier: Sample Fragrances Ltd.
Quantity: 12.00 kg
Done by: Anna Sample
Raw material receiptReleased
BEE-2026-00051 Cosmetic alcohol 96%
Supplier: Sample Chemicals Ltd.
Quantity: 48.00 l
Done by: Anna Sample
Raw material receiptReleased
BEE-2026-00058 Plant-based fixative
Supplier: Sample Fragrances Ltd.
Quantity: 2.40 kg
Done by: Bence Sample
Raw material receiptReleased
BEE-2026-00063 Glass bottle 50 ml
Supplier: Sample Packaging Ltd.
Quantity: 1,300.00 pcs
Done by: Anna Sample
Raw material receiptReleased
BEE-2026-00071 Pump and cap
Supplier: Sample Packaging Ltd.
Quantity: 1,300.00 pcs
Done by: Anna Sample
Blending (semi-finished)Released
INOX-2026-0003 Lavender base (semi-finished)
Production order: GY-2026-00121
Quantity: 62.4 kg
Done by: Bence Sample
FillingCurrentReleased
GY-2026-00118 Lavender face mist 50 ml
Semi-finished: INOX-2026-0003 (59.5 kg)
Quantity: 1,240 pcs
Done by: Anna Sample
PackagingReleased
KT-2026-00204 Lavender face mist 50 ml
Production order: GY-2026-00118
Quantity: 1,240 pcs
Done by: Bence Sample
Manage and track production orders
| Document number | Product | Planned qty | Actual qty | Status | Planned start | Created | Actions |
|---|---|---|---|---|---|---|---|
| GY-2026-00118 | TRM-014Lavender face mist 50 ml | 1,300 pcs | 1,240 pcs | Released | 14 Feb 2026 | 10 Feb 2026 8:12:04 | |
| GY-2026-00121 | TRM-009Lavender base (semi-finished) | 62.4 kg | 62.4 kg | Released | 12 Feb 2026 | 11 Feb 2026 7:48:31 | |
| GY-2026-00124 | TRM-014Lavender face mist 50 ml | 1,300 pcs | 1,296 pcs | Awaiting release | 18 Feb 2026 | 16 Feb 2026 9:05:12 | |
| GY-2026-00127 | TRM-021Rosemary hair tonic 100 ml | 800 pcs | 800 pcs | Under QC testing | 19 Feb 2026 | 17 Feb 2026 14:22:40 | Start QC |
| GY-2026-00130 | TRM-021Rosemary hair tonic 100 ml | 800 pcs | — | In progress | 20 Feb 2026 | 18 Feb 2026 10:31:09 | |
| GY-2026-00133 | TRM-014Lavender face mist 50 ml | 1,300 pcs | — | Planned | 24 Feb 2026 | 18 Feb 2026 15:02:57 |
Manage material receipts
| Document | Raw material | Supplier | LOT number | Quantity | Status | Received | Actions |
|---|---|---|---|---|---|---|---|
| BEE-2026-00042 | ALP-0142Lavender fragrance oil | Sample Fragrances Ltd. | MI-2601-14 | 12.00 kg | Released | 28 Jan 2026 | |
| BEE-2026-00051 | ALP-0207Cosmetic alcohol 96% | Sample Chemicals Ltd. | MV-26-0033 | 48.00 l | Released | 2 Feb 2026 | |
| BEE-2026-00058 | ALP-0311Plant-based fixative | Sample Fragrances Ltd. | MI-2602-07 | 2.40 kg | Released | 5 Feb 2026 | |
| BEE-2026-00063 | CSO-0021Glass bottle 50 ml | Sample Packaging Ltd. | MC-26-118 | 1,300.00 pcs | Released | 9 Feb 2026 | |
| BEE-2026-00071 | CSO-0034Pump and cap | Sample Packaging Ltd. | MC-26-121 | 1,300.00 pcs | Released | 9 Feb 2026 | |
| BEE-2026-00074 | ALP-0155Rosemary extract | Sample Fragrances Ltd. | MI-2602-19 | 5.00 kg | Quarantine | 11 Feb 2026 | |
| BEE-2026-00076 | CSO-0021Glass bottle 50 ml | Sample Packaging Ltd. | MC-26-126 | 60.00 pcs | Rejected | 11 Feb 2026 | |
| BEE-2026-00079 | ALP-0142Lavender fragrance oil | Sample Fragrances Ltd. | MI-2602-22 | 10.00 kg | QC in progress | 13 Feb 2026 | Start QC |
Current warehouse stock in real time
| Material / Product | Lot number | Quantity | Location | State | Expiry | Source |
|---|---|---|---|---|---|---|
| Lavender base (semi-finished) | INOX-2026-0003 | 2.9 kg | Semi-finished store | Available | 12 Aug 2026 | Production |
| Rosemary extract | BEE-2026-00074 | 5 kg | Raw material store | Blocked | 30 Nov 2026 | Goods receipt |
| Lavender fragrance oil | BEE-2026-00042 | 7.6 kg | Raw material store | Available | 31 Jan 2027 | Goods receipt |
| Plant-based fixative | BEE-2026-00058 | 1.1 kg | Raw material store | Available | 30 Jun 2027 | Goods receipt |
| Cosmetic alcohol 96% | BEE-2026-00051 | 21 l | Raw material store | Reserved | 28 Feb 2028 | Goods receipt |
| Glass bottle 50 ml | BEE-2026-00063 | 60 pcs | Packaging store | Available | — | Goods receipt |
| Lavender face mist 50 ml | GY-2026-00118 | 1,240 pcs | Finished goods store | Available | 14 Feb 2028 | Production |
Bill of materials (BOM) lines of products — view only
| Product | Component | Type | Quantity | Unit | Critical |
|---|---|---|---|---|---|
| TRM-014 — Lavender face mist 50 ml | TRM-009 — Lavender base (semi-finished) | Product | 48 | g | Yes |
| TRM-014 — Lavender face mist 50 ml | ALP-0207 — Cosmetic alcohol 96% | Material | 3 | ml | Yes |
| TRM-014 — Lavender face mist 50 ml | ALP-0311 — Plant-based fixative | Material | 0.3 | g | No |
| TRM-014 — Lavender face mist 50 ml | CSO-0021 — Glass bottle 50 ml | Material | 1 | pcs | No |
| TRM-014 — Lavender face mist 50 ml | CSO-0034 — Pump and cap | Material | 1 | pcs | No |
| TRM-014 — Lavender face mist 50 ml | CSO-0047 — Label, 50 ml | Material | 1 | pcs | No |
The screens above show the system's interface with the invented data of an invented demo company. It is not a live application, and it is not a real manufacturer's data.
A perfume maker is held to different requirements than a food supplement manufacturer. The standards named here are the expectations that apply to you. Whether you meet them is for a qualified professional to say, not for the software.
Good manufacturing practice expects every batch you release to come with the list of raw materials used and their batch numbers, the production conditions, and the release document. If all of that sits in folders, a question from a customer or an authority takes days to answer.
Here the certified ingredients have to be traced as well: which delivery arrived with which certificate, and exactly which finished product batch it went into. Batch level cannot answer that. You need to know at lot level which receipt the material was drawn from.
The regulation sets out the “one step back, one step forward” principle: you must know who an item came from, and who it went to. That works when goods receipt, production and shipping sit in one chain, not in three separate spreadsheets.
Where the data is, who can reach it, and what is kept of it.
First we look at how you manufacture, and only then do we build. We do not sell boxed software.
We go through the way you work today: paper templates, Excel sheets, production steps, batch coding. At the end you get it in writing, what stands where, along with a specific offer.
Paid, and counts toward the implementation priceWe build what was set down in the assessment. At a fixed price, with no hourly billing. It comes with an interface in English or Hungarian, access management, an audit log, a user guide and training for the team.
Fixed price, starts with a depositLive use runs under a separate operating agreement. It covers maintenance, backups, fault handling, and the updates that follow changes in legislation.
Monthly feeThe same three steps, this time in detail: what we do, and what we ask of you. Take the second column seriously, because if it is missing, the implementation stops.
By the end there is a written process map and a specific offer. For that we need to see how you really manufacture today, not how it is written down.
How long it takes depends on how complex your production processes are, and on how quickly we get answers from you. Usually three weeks at most.
We build what was set down in the assessment. This is the stage that decides whether the system follows your process, or you have to adapt to it.
Its length also depends on complexity: it tends to be between one and four months. The test period is usually one month.
Live use runs under a separate operating agreement. From here on it is ongoing work, on our side and on yours.
You report faults primarily by e-mail, and we respond within two working days. How long the fix takes depends on the fault.
We name a price after the assessment, because it depends on the size of your production, on your processes and on the number of products. You get a specific offer at the end of the assessment.
It has a fixed fee. We map the production process, and you get a written status report and an offer. The fee counts toward the implementation price.
Fixed price, with the scope set down in advance. No hourly rate, and no item you only hear about afterwards.
A monthly fee. It covers maintenance, backups, fault handling and updates.
Our typical clients are manufacturers with 5–100 employees who keep their traceability in Excel or on paper today.
Short answers to what usually comes up before an assessment.
It does not come down to headcount. It comes down to how long the chain is. If a few batches go out each month and Excel is still easy to follow, then it really is too early.
But if you already cannot say from memory which finished products a raw material lot went into, being small will not protect you from anything.
We load the master data into the system: items, formulations, suppliers, warehouses. That is part of the implementation.
We are more careful with old production history. We move what is orderly and reliable, and the rest stays where it is today. Exactly what gets moved in your case is decided in the assessment, not before.
About the same as today. What used to go on the production sheet now goes into the system. We aim for no action to need more data than it does on paper.
Recording is done on a desktop computer today. The interface can be set up in English or Hungarian, and the team gets training as part of the implementation.
The application and the database run within the EU, in the Frankfurt region. Your data is stored separately per company: a user from another organisation cannot reach it.
On your side, roles decide who sees what and who may record what, and you define them. Every critical action goes into the audit log, which cannot be rewritten afterwards.
On our side, only an authorised developer can reach live data, and only to fix a fault or at your request. We log every such access.
The data is yours. If you leave, you get it in a portable, machine-readable format, not in screenshots or PDFs.
No. We are not auditors, and we do not certify compliance. That is done by a qualified professional.
What the system does is keep your production documentation in order, so an audit or a customer's question does not send you searching through folders. Giving the answer is up to you, and the verdict does not come from us.
Manufacturers whose traceability system we design and build.
We start with a 30-minute conversation. There is no presentation: I ask how you manufacture, and tell you which parts of it are worth moving into a system.
